Vendors that supply to your organisation are called 'Suppliers' and the vendors that supply to your clients and prospects are called 'Competitors'.

The Vendor Management Module in EFFICIENCY is designed to hold all necessary information about the products and services sold, marketed and maintained by suppliers and competitors.

When EFFICIENCY is used with a financial system, the data in this module can be updated from the corresponding tables of the Accounts Payable module.  The update may be performed at regular intervals as a Batch update or instantly via live link.

• Maintain the company, contacts and the communication details for suppliers and competitors.

• Maintain all the information about supplier and competitor products, including prices, discounts, last quoted values, technical details (character based or graphics) and direct reference to your products.

• Access to the technical and price details of supplier and competitor products when using the Quotation, Order Entry and Service modules.

• Update Product Cost and Prices based on the price changes of the supplier products.

• Maintain competitor performance against the quotations and orders.

• Attach unlimited data to each vendor record in the form of static, transactional, audio, video and graphics

Vendor Module Tab Folder

The Vendor Module is maintained from the Vendor Tab Folder.

Update Host

If the Accounts Payable Module of a (Host) accounting system is integrated, new records can be created on-line in the host system using the pre-set default values.

Vendor Details Tab Sheet

The master file details such as Communications and Remarks are maintained on this tab sheet.

Notes

An unlimited number of notes and remarks can be added to each vendor record, all date and time stamped and assigned to an executive with a security level.

Profiles

An unlimited number of user-defined profiles can be assigned to each vendor record.

User Flags

User defined flags can be assigned to each vendor record.

Expansions and Transactions

- An unlimited number of user-defined fields can be added to the module.
- An unlimited number of transactions can be attached to each vendor record.

The Expansion and Transaction options are only available for Business and Corporate licences.

Vendor and Competitor Products

Maintains details of products and services.

Reports and Enquiries

A considerable number of standard enquiries and reports are provided.  The following titles are a selected sample:

- Vendor List by Type
- Vendor List by Id
- Vendor List by Name
- Vendor List by Profile
- Vendor Product List by Id
- Vendor Product References Report

Other Features

• Graphics, pictures, drawings etc can be attached to the vendor record.
• Drill down access to the vendor module from other Efficiency modules.
• E-mail the user defined vendor sheet to a client or other members of your organisation by using direct E-mail or document Routing Functions.
• Vendor Expansion provides practically unlimited ability to record vendor related transactions, which can be defined by the organisation.

For more information contact AVA Systems: +61 2 9906 3505 or sales@avasystems.com.au

Total Client and Business Management Solutions
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